Union Square Software - ‘Workspace’ from Union Square Software will centralise company documentation and allow secure external access

Trevor Lahiff Architects (TLA), headquartered in London, has placed an order for ‘Workspace’, a knowledge management system from construction IT specialist, Union Square Software. The new software will improve the company’s document management processes and allow secure access to external parties, including outsourcing partners abroad.
Established in 1995, the twenty strong architectural firm currently centralises its work within London and the home counties, with an impressive portfolio of projects including high-end residential builds and interiors, to small-scale commercial work. Recognising that its current business applications were in need of improvement, Workspace was selected to enhance and replace current internal systems for document storage and communication processes.
Commenting on the company’s working methods prior to using Workspace, Karen Walton, an Associate at Trevor Lahiff, explains, “Although the Microsoft Exchange server we had been using was good, it could not facilitate the needs of a growing organisation. We were becoming more reliant on Outlook, but the application couldn’t handle the amount of information we required to store. Many documents were being held in hardcopy archive boxes, which was both unsafe and outdated. We needed an IT system that could centralise all of our business-critical information and also enable us to share relevant documents across the organisation.”
Workspace has been designed to develop and help construction firms improve management of information and prevent valuable business correspondence and documentation from simply disappearing into a black hole. The software provides companies with a simple method of filing, archiving and retrieving all documents through a central software portal that can be accessed by any employee or external parties permitted.
Karen Walton continues, “After a successful two-month trial period, we decided to buy Workspace and opted for a phased implementation approach, as we felt this best suited our requirements and would minimise office disruption. Our remote workers and sub-contractors are already seeing the benefits of Workspace as all information is now stored in a central repository and is easily accessible on a 24/7 basis.”
Commenting on the service from Union Square, Karen Walton concludes, “We like the fact that Union Square are constantly developing their software and adding new functionality to the core system. This ensures that we are able to stay at the forefront of technological innovation in the construction industry.”

Email: will.yandell@unionsquaresoftware.com